Summary: For the smooth transfer of the mailbox data from the on-premises environment into Office 365, users must take care of multiple things. There will be a need to prepare for the Exchange 2019 to Office 365 migration, and to make aware of such prerequisites, we have come up with this technical guide.
Exchange 2019 edition is the newcomer in the Exchange Server series and has many improvements from its previous versions. However, the organization’s requirement is based on their parameters to migrate into Office 365. It is a fact that Office 365 is in trend and offers multiple built-in applications that serve users to make better collaboration.
The migration from the on-premises Exchange server will require proper dedication and planning.
So, this article will bring up the pre-set of requirements and the migration methodologies, making you complete the tasks quickly. We will also suggest one solution in the end that will have an edge over others.
Why should you move towards Office 365 from Exchange on-premises?
Office 365 offers its users immense benefits, attracting others to move towards it. We have collectively explained some of them, which are as follows:
- Users will get better resources in Office 365 compared to the on-premises Exchange server to collaborate efficiently. Office 365 offers applications like Skype for Business, SharePoint, and many others.
- There is no need to overthink the safety of user data as everything is saved on the cloud.
- Users can access data anytime and from anywhere worldwide without needing an on-premise infrastructure.
- Exchange Server requires an extensive infrastructure which is difficult to manage. Also, there is a considerable expense that companies need to pay off in the maintenance of the complete infra.
- Office 365 offers better storage options which are good enough to meet the requirements even for individual users.
- After Exchange 2019 to Office 365 migration, there is access to many other services like Power BI, Dynamics 365, and many more.
How to migrate mailboxes from Exchange 2019 to Office 365?
Migration of data, like emails, contact, calendars, etc., into cloud-based Office 365 is complex. Also, it is required to safeguard data while performing the migration. Microsoft provides multiple approaches for Exchange 2019 to Office 365 migration which we will explain in this section one by one.
Cutover Approach to Migrate Exchange On-premises data
This is the first approach users can look at to migrate the Exchange server mailboxes into Office 365 environment. However, you can apply this approach if you have at most 2000 mailboxes to migrate into Office 365. There are a few things that you need to consider before approaching for Exchange 2019 to Office 365 migration which involves
- The primary domain used by you for the Exchange server should be accepted into the target environment, which is Office 365.
- Once you complete the migrations, then, you need to ensure to have the user in Office 365 those have an account in the On-Exchange server. Also, assign the license to every user who you create an account in Office 365.
IMAP Migration to Migrate On-Exchange Premises Mailboxes
It is one of the methods for migrating user mailboxes into Office 365, but it only moves user emails and does not move contacts, calendars, or tasks. Using this Exchange 2019 to Office 365 migration, users can migrate 50,000 emails from the user mailbox. Also, there is a limitation to migrating the item up to 35 MB. One more thing is that the user should have access to all the users involved in the migration.
These are some resources by using users can look for Exchange 2019 to Office 365 migration, but having said to the limitation associated with these approaches, there is a need to look for some better solution. To fill a gap, we will introduce one third-party software to ease up the task of migration.
Advance Solution to safely migrate Exchange 2019 to Office 365
Shoviv Exchange to Office 365 Migration tool really eases the task of migrating the data from the user Exchange 2019 mailboxes. This software can quickly migrate multiple mailboxes of any size to the Office 365 environment.
It allows you to connect with the Exchange server by following a couple of easier procedures. After that, once connected, user can add up their required mailboxes. Due to its convenient user interface, the users will also don’t face any issues while making the migration.
Users can use the software folder mapping functionality that enables users to move the data from one particular source folder into the target. Also, its data filter option helps to process only the required data from the Exchange mailboxes. Users can select any filter criteria, and based on it, the software will migrate.
It also allows users to apply the incremental export option. This option allows the software to process only the new data once the user resumes the stopped migration. It will also ensure to migration of user data without duplicates.
Now let’s check the software working on migrating Exchange 2019 data into O365
- First towards Exchange 2019 to Office 365 migration is the addition of the Exchange server mailboxes.
- Once done, then click on Office 365, which is located on the software ribbon bar.
- Select the required folder and sub-folder which you would like to move into Office 365
- Next, you need to connect Office 365 mailboxes with software. Use Outlook profile to connect.
- Now, the mailbox mapping facility comes up. Map the source with the target mailbox.
- Apply the data filtration criteria based on your requirement.
- Also, make sure to do the email translation.
- After following the above process, the software will start the migration.
This migration software provides a free version, which users can implement to know more inside about it.
Closing Statement
Users must have a good understanding of the technicalities to safeguard their data while making the migration. However, this blog aims to educate users about the Exchange 2019 to Office 365 migration methodologies. We hope that the solution we shared will be able to help you a lot while on your way to the migration towards Office 365.
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